4-5-17

A:

04/05/17 BUSINESS AND GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

 

Officer(s) absent:  None

 

Time meeting called to order:  1907 (7:07 pm)

Business Reports:     

Financial Report: Karen Farrell

  • We were up $15,000 in March
  • We were then down $24,000 for Conference expenses
  • We are $2000 up from this time last year

 

Membership: Rosemary Clement

  • We have 177 paid members
  • We have a new $10/mo subscription plan for memberships.  You still have to have paid for a year to get the Conference discount.

 

Conference report: Steve Manning

  • 30 days till DFWCon.  Register now.
  • The member rate and the hotel discount expire on April 13.

 

Old Business: None

New Business: None

 

Meeting closed: 7:11                         

 

Visitors: 2

New Members: 1

 

Submissions: 18

 Rejections: 7

Acceptances: 

  • Melissa Lenhardt: blog post accepted by the DFWWW
  • Tom Bont: Story accepted by Moon Magazine
  • Alex Martinez: There's a new German edition of Gil's All Fright Diner.
  • Ed (someone): Short story in Avending Magazine
  • David Goodner: Latest MS accepted by his agent

 

Announcements:       

  • Melissa Lenhardt: Article about Sawbones in Dallas Morning News
    • Good Morning Texas appearance April 10.
    • Book Launch Party at Half-Price Books on April 11

 

 

 

Conference News:   

  • None

 

 

Time adjourned: 1920

Total attendance: 35

 

04/05/17 Board Meeting Minutes

 

Officers         

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

 

Absent:  None

Members attending: Tex Thompson, Gary Johnson, Jason Myers

 

 Time Meeting called to Order:  1819 (6:19 pm)

 

Business:

Financial Report – Karen Farrell

  • March funds are down $9000 from last month due to Conference expenditures
  • Overall, the Workshop is $2000 up from this time last year
  • Brooke: Both Karen (workshop treasurer) and Shawna (conference treasurer) are retiring at the end of their current terms.
    • We're discussing moving our financials to QuickBooks cloud service
    • Pros: more timely reporting.  Ease of access.  Ease of transition.  Legitimacy.
    • Cons: monthly cost of around $30.
    • Motion to adopt QuickBooks passes unanimously.

 

Membership Report – Rosemary Clement

  • 177 paid members

 

Social Media Report-- Brian Tracey

  • The Writers Residency page has been turned off
  • Brian is updating Facebook once a day with shares of literary-interest articles to good effect
  • The Twitter account is moving more slowly

 

Philanthropy-- Stacy Khunz

  • Stacy is interviewing two prospects to represent LIFT at the writers' conference

 

Writers Bloc-- Tex Thompson/Brian Tracey

  • The last Writers Bloc was very successful.  About 35 in attendance. 4 new member prospects.
  • The next one will have a topic and promotional message for the Conference, and Conference members in attendance.
  • There are already 40 RSVPs.

 

Conference-- Steve Manning

  • 7 memberships sold today.
  • Overall sales are way down.  We have 252 sold, and need around 300 to break even. 
  • The Conference Committee is cutting costs in response to the lower attendance projections
    • Cancelling director's dinner
    • Cancelling meals for VIPs
  • They are also trying new venues to increase income
    • Groupon packages for special workshops
    • Google adds
    • Flyer distribution to veterans' groups
  • Advertising the educational discount to draw in more teachers
  • Brooke will send out another email to the Workshop
  • The Board will look into contacting past attendees who are not registered at this time.

 

Writers Residency-- Jason Myers

  • The Residency has been canceled due to lack of interest.  Refunds have been issued to the 16 entrants.
  • Related-- Jason and Brooke have submitted our first inquiry for grant funding.

 

 

40th Anniversary: Brooke Fossey

  • The venue is booked.
  • Catering and venue have come in at $5000, without a servers.  The budget was $4500.  At this point, it is unlikely we will find lower bids.
  • Motion to spend $1000 from the Workshop passes.

 

WORDFest: Tex Thomson/Brooke Fossey

  • The DFWWW has not yet put in its door prize (requested for having a table at the event).  Brooke motions to give away a free membership.
  • Motion approved.

 

 

 

Meeting adjourned:  1905

 

Dates of next Board meetings:        

May 3, 2017

June 7, 2017

July 5, 2017

August 2, 2017

September 6, 2017

October 4, 2017

November 1, 2017

December 6, 2017

January 3, 2018

February 7, 2018

March 7, 2018

April 4, 2018

 


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