Meeting Minutes 2017

1-4-17

A:

1/4/17 BUSINESS AND GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

 

Officer(s) absent:  Rosemary Clement, Candice Watson, Steve Manning

 

Time meeting called to order:  1910 (7:10 PM)

Business Reports:     

Financial Report

  • Last month we took in $1100 in dues and $1200 for the Conference

     

    Membership Report

  • 200 Active memberships

     

    Old Business

  • None

     

    New Business

  • Elections are next week.  President, VP2, Director of Philanthropy, and Treasurer are up.  All of them are running for reelection

  • Internal Audit - we are seeking volunteers to conduct an internal audit of or books, preparatory to being able to apply for grants.  The time and place have not been set.  Brooke promises to buy volunteers lunch, and maybe beer.

  • Dues Increase.  After nearly 30 years, the board is proposing to raise the dues by $20/year to account for increasing costs.  We will vote on the increase at the next business meeting (February)

     

    Meeting close: 7:21

     

    Visitors 1

    New Members 0

     

    Rejections 0

    Submissions 7

    Acceptances

  • Brooke’s agent accepted a 150 page partial

     

    Announcements

  • Harry Hall - got a job writing for Klines Running Forum

  •  Dick Cassedy also says hi.  He's about half-way through his chemo

  • Tex Thompson - DFW Writers Bloc is scheduled for the next 4 months

    • Saturday, Jan 28, James Gaskin is presenting "Technology for Writers."

    • Tex has several upcoming presentations in the events book

    • There will be a book signing for Tex next Wednesday. Bring your money or your book to be signed.

  • Jessie Blume: The Weatherford Public Library is setting up author programs for August.  See Jessie if you're interested.

    Conference News

  • The conference will be May 6-7 at the Dallas Sheraton.

  • Pitch Session slots should be available to members next week.

     

 

Time adjourned: 1928

Total attendance: 37

 

 

 

 

1/4/17 Board Meeting Minutes

 

 

 

Officers         

 

President:                               Brooke Fossey

 

First Vice President:             Rosemary Clement

 

Second V.P.:                          Candice Watson

 

Treasurer:                              Karen Ferrell

 

Secretary:                               David Goodner

 

Director of Special Projects:   Stacy Kuhnz

 

Director of Communications: Brian Tracey

 

Conference Chair: Steve Manning

 

 

 

Absent:  Rosemary Clement, Candice Watson,Steve Manning

 

Members attending: Tex Thompson, Jason Myers

 

 

 

 Time Meeting called to Order:  1810 (6:10 pm)

 

 

 

Business:

 

  • Book Signing for Tex- Fossey

  • Next week before Workshop we will host a small book-signing party for Tex since she didn't actually have books for the other one

    • Tex will provide books

    • We will provide a table

       

      Treasurer's Report- Karen Farrell

 

  • Wells Fargo account closed.  $8000+/- transferred to Conference Odd Year Account.  $20000 will move to Conference Even Year account in April

  • Main account has Aprox $17,000

  • Conference Odd has Aprox $64000

  • PayPal account has Aprox $3000

  • Total funds Aprox $94,000

  • Karen has about 20 years worth of physical documents.  She will organize the last 3 and shred the earlier ones.

  • Self Audit for 2016 needs to be scheduled

  • 2017 Workshop budget needs to be drawn up and approved

     

    Social Media – Brian Tracey

 

  • Lots of Twitter and Facebook activity in December

  • No blog posts since October. 

    • Brian will tap Shawn Scarber

    • Brooke will ask new member Lauren Sudeberg, who has a book coming out soon

  • The Residency website is now live

    • We will email the Conference and Workshop lists to let them know

       

      Membership Update- Rosemary Clement (via Brooke Fossey)

 

  • Old/inactive accounts will be purged from NationBuilder to save money

  • NationBuilder gets more expensive next year.  We are looking at cost/benefit.

     

    Philanthropy – Stacey Kuhnz

 

  • The spring LIFT supplies drive is slated for May.  LIFT may have a presence at the Conference

     

    DFWCon – Jason Meyers

  • 134 current registrations

  • About $3,200 in collected fees, which is about normal for December.  The big push is Jan-Mar.

  • Jason is about to mail out the reminder cards that were implemented last year.

     

    Writers Residency – Jason Meyers

 

  • Page is live and hooked up to Submitible

  • Advertising is ready.  We were waiting till the back end was fully in place.

  • Conference and Workshop members (and former members) are not eligible - which makes sense, because they already live here.

  • Advertising to implement

    • Press release

    • Announcements to other conferences

    • Contact literary magazines

       

      Writers Bloc – Tex Thomson

 

  • Schedule for the next 4 months is set.  It's designed to dovetail into the conference in hopes of driving up conference registrations

  • The back end will be set up on the website tonight

  • Brooke will set up the Facebook stuff tomorrow

  • We have been invited back to ArlingCon for panels and a table in the exhibit hall

     

    2017 Dues and Fees discussion

 

  • We are proposing to raise the dues to $120/year

  • We are proposing to cap the Conference discount at the break-even point for a conference attendee (currently about $225) so Workshop membership means the Conference doesn't profit on your attendance, but at least doesn't lose any money.

 

 

 

Meeting adjourned:  1900

 

 

 

Dates of next Board meetings:        

 

February 1, 2017

 

March 1, 2017

 

April 5, 2017

 

May 3, 2017

 

June 7, 2017

 

July 5, 2017

 

August 2, 2017

 

September 6, 2017

 

October 4, 2017

 

November 1, 2017

 

December 6, 2017

 

January 3, 2017

 

2-1-17

A:

2/1/17 GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:              Rosemary Clement

Second V.P.:                           Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacey Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

Officer(s) absent:  None

 

Time meeting called to order:  1903 (7:03 pm)

Business Reports:     None

                                               

 

Visitors: 1

New Members: 0

 

Submissions: 7

 Rejections: 4

           

Acceptances:

  • Carolyn’s “Finding Time to Write” class proposal was accepted.          

 

Announcements:       

  • Carolyn - book signing 2-14-17 at Haltom City Public Library

  • Harry Hall - UTA Write Club 2-23-17. Preston Hall room 210.  They would like our help getting organized

  • Karen - Internal Audit begins in March.  We are looking for experienced volunteers.

     

    Conference News:        

  • Steve - Pitch sessions are up.  The Chart is ready.  Hurry up, because members get a brief window before the pitch sessions are generally announced

     

 

 

Time adjourned: 1910

Total attendance: 40

 

 

 

 

2/1/17 Board Meeting Minutes

 

 

 

Officers         

 

President:                               Brooke Fossey

 

First Vice President:             Rosemary Clement

 

Second V.P.:                          Candice Watson

 

Treasurer:                              Karen Ferrell

 

Secretary:                               David Goodner

 

Director of Special Projects:   Stacy Kuhnz

 

Director of Communications: Brian Tracey

 

Conference Chair: Steve Manning

 

 

 

Absent:  Stacey Kuhnz

 

Members attending: Garry Johnson, Tex Thompson, Jason Myers

 

 

 

 Time Meeting called to Order:  1800 (6:00 pm)

 

 

 

Business:

 

Financial report - Karen Farrell

 

  • $96988.91 in all accounts

  • 10 new paid memberships.  2 new paid provisional memberships

  • Writers Bloc has about $600

  • We just spent $5200 for rent on the rec center.

     

    Social Media report - Brian Tracey

 

  • We are now tracking on Google Analytics

  • 1300 total sessions last month.  600 Organic sessions

  • About 60 visits per day, which is robust for a site like ours

     

    Membership report - Rosemary Clement

 

  • 176 total active members

  • 821 contactable email addresses (which is below the 1000 threshold we're trying to stay under because NationBuilder charges more)

     

    DFWCon report - Steve Manning

 

  • 141 memberships sold so far - about $36,000

  • Online advertising push is about to begin.  $5,000 budgeted

  • Finalizing class line-up with agents

  • Pitch sessions should be ready to assign by next week

  • DFWCon is projected to remain on-budget and profitable

     

    Writers Residency report - Jason Myers

 

  • 3 contestants entered (break even is 45)

  • About 6 weeks to go

  • Advertising push has begun

    • Covered by "Poets & Writers"

    • Will be pushed on Twitter

    • Jason will reach out to various creative writing programs

       

      Writers Bloc report - Tex Thompson

 

  • 35 attendees at the last meeting

  • Aprox 20 people signed up for each of the next three classes

  • Tex is looking for a new "social media ambassador"

  • 5,500 budget for FY 2017

 

 

 

Meeting adjourned:  1902

 

 

 

Dates of next Board meetings:        

 

March 1, 2017

 

April 5, 2017

 

May 3, 2017

 

June 7, 2017

 

July 5, 2017

 

August 2, 2017

 

September 6, 2017

 

October 4, 2017

 

November 1, 2017

 

December 6, 2017

 

January 3, 2018

 

February 7, 2018

 

2-7-17

A:

2/7/17 GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacey Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

Officer(s) absent:  None

 

Time meeting called to order:  1903 (7:03 pm)

Business Reports:      None

                                               

 

Visitors: 1

New Members: 0

 

Submissions: 7

 Rejections: 4

           

Acceptances:

  • Carolyn’s “Finding Time to Write” class proposal was accepted.     

 

Announcements:       

  • Carolyn - book signing 2-14-17 at Haltom City Public Library

  • Harry Hall - UTA Write Club 2-23-17. Preston Hall room 210.  They would like our help getting organized

  • Karen - Internal Audit begins in March.  We are looking for experienced volunteers.

     

    Conference News:        

  • Steve - Pitch sessions are up.  The Chart is ready.  Hurry up, because members get a brief window before the pitch sessions are generally announced

     

 

 

Time adjourned: 1910

Total attendance: 40

 

 

2-15-17

A:

2/15/17 GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacey Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

Officer(s) absent:  Steve Manning

 

Time meeting called to order:  1904 (7:04 pm)

Business Reports:      None

                                               

 

Visitors: 4

New Members: 0

 

Submissions: 0

 Rejections: 1

           

Acceptances:

  • None

 

Announcements:       

  • Stacey is a finalist in the North Texas YWA contest

  • Harry - Sign-ups for UTA Write Club start tonight

    • Harry has an ad in Texas Runner magazine

    • Harry's tumor was benign.

  • Kirk - Girl Scouts of Louisville need published authors for an April 9th fundraiser.  See Kirk for details

  • Brooke - 40th anniversary questionnaires are due this week

    • Word Fest "kind of a job fair for writers" will be March 11 at the TCC NE campus, from 10 AM till 4 PM

    • Leanne's surgery was successful.  We're sending a card.

    • Jerry Gladys is also on the mend.

    • Please make sure your profile on our website is up to date.

  • Tex - DFW Writers Bloc on Feb 25 will feature Shawn Scarber.

     

Time adjourned: 1912

Total attendance: 40

 

2-28-17

A:

2/22/17 GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacey Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

Officer(s) absent:  Brian Tracey

 

Time meeting called to order:  1902 (7:02 pm)

Business Reports:      None

                                               

 

Visitors: 0

New Members: 0

 

Submissions: 1

 Rejections: 2

           

Acceptances:

  • None

 

Announcements:       

  • JB Sanders just signed a contract for an anthology story

  • Kurt needs help for a Teen Symposium April 9th in North Richland Hills.  He's looking for a comic book illustrator

  • Harry - Tomorrow is the first night of UTA Write Club.  They'd love it if you came to help out

    • Harry is going to be on the Storytellers and Scribes podcast March 3rd.

  • Tex - Word Fest is March 11 at the TCC Northeast campus, from 10 AM to 4 PM.  Vendor tables are available for the price of donating a door prize.

    • RSVP for this weekend's Writers Bloc or you might not have.a seat.

    • Check the event book.  Tex has several classes coming up.

       

      Conference News:

  • Steve - DFW Con headliners are: Stephanie Kline (memoirist), Rachel Caine (SF writer), and Jane Friedman (publishing)

  • The education schedule is finalized.  There are 65 classes

  • We have flyers available if you're going to any other groups or have other places to distribute them.

     

     

Time adjourned: 1916

Total attendance: 35


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