5-3-17

A:

05/03/17 BUSINESS AND GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

 

Officer(s) absent:  None

 

Time meeting called to order:  7:03

Business Reports:     

  • Financial Report – Karen Ferrell
    • $124,000 in conference accounts
      •  
  • Membership - Rosemary Clement
    • 173 active members
    • There are only 2 ways to pay dues: Yearly ($100) or Monthly ($10/mo)

 

Old Business:

  • None

 

New Business:

  • None

 

Meeting closed: 7:06                         

 

Visitors: 0

New Members: 0

 

Submissions: 5

 Rejections:  0

           

Acceptances:  0

 

 

 

Announcements:       

  • DFWWW 40th Anniversary Party: September 9, at the Irving Arts Center.  Plated dinner, entertainment, fabulous door prizes!  Buy your tickets now.
  • Harry Hall met with local filmmaker Marla Watson, who has offered to represent his PEDESTRIANNES screenplay.

 

Conference News:   

  • The Conference is May 6-7.
  • The Members Only reception will be Friday, May 5, at 6:30 PM in the 3rd floor conference room at the Sheraton hotel.

 

 

Time adjourned: 1913

Total attendance: 42

 

 

05/03/17 Board Meeting Minutes

 

Officers         

President:                               Brooke Fossey

First Vice President:             Rosemary Clement

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

 

Absent:  None

Members attending: Jason Myers, Gary Johnson, Tex Thompson, Shawna Smith

 

 Time Meeting called to Order:  1803 (6:03 pm)

 

Business:

Financial Report – Karen Farrell

  • $124000 in Conference accounts
  • Karen has started the 2016 tax return
  • Per Brooke, we need to look into additional documentation of our non-profit status.

 

Membership Report - Rosemary Clement

  • 173 active members

 

Conference Report - Steve Manning

  • The 2017 conference will break records for attendance and most tickets sold
  • Despite heroic efforts, the conference is still likely to take a loss of around $20,000.  This is much better than the loss anticipated last month.
  • Lessons for next year
    • Narrower early-bird window.  We had a lot of early sign ups, which is good, but costs us some profit margin
    • Less expensive venue.
    • Better projections of 1-day tickets.  Those were a new item, and our predictions weren't very good
    • Not paying keynote speakers.  The money we paid was not offset by ticket sales.
    • New revenue streams like expanding the editing workshops and more merchandising.
  • Latest update: Severe weather may prevent 6 guests from attending.  The Conference Committee is looking at flying them in early, which will incur some extra costs.
  • Per Brooke, the Conference Committee needs to be ready to implement QuickBooks in 3 months.

 

Writers Bloc - Tex Thompson

  • Tex is busy until mid July.  This leaves 3 options for the summer program
    • Just skip the summer
    • have a substitute host
    • Do on-line events all summer, which will also save some money
  • The Board agrees on option 3.

 

Philanthropy Report - Stacey Khunz

  • LIFT presence at the Conference is on schedule.
  • We need to advertise them on the DFW Con Inner Circle Facebook group.

 

Elections

  • VP1, Director 2, and Secretary are up.  Rosemary, Brian, and David are not running for reelection.
  • Brian would like to discuss his idea for an Executive Board at the next planning meeting in July.

 

Arlingcon - Tex Thompson

  • The APLS has invited us to participate again
  • Panels last year were not well received
  • Rosemary will discuss with the Library liaison some kind of mini writing workshop.

 

 

 

Meeting adjourned:  1954

 

Dates of next Board meetings:        

June 7, 2017

July 5, 2017

August 2, 2017

September 6, 2017

October 4, 2017

November 1, 2017

December 6, 2017

January 3, 2018

February 7, 2018

March 7, 2018

April 4, 2018

May 2, 2018


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