2-1-17

A:

2/1/17 GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:              Rosemary Clement

Second V.P.:                           Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               David Goodner

Director of Special Projects:   Stacey Kuhnz

Director of Communications: Brian Tracey

Conference Chair: Steve Manning

Officer(s) absent:  None

 

Time meeting called to order:  1903 (7:03 pm)

Business Reports:     None

                                               

 

Visitors: 1

New Members: 0

 

Submissions: 7

 Rejections: 4

           

Acceptances:

  • Carolyn’s “Finding Time to Write” class proposal was accepted.          

 

Announcements:       

  • Carolyn - book signing 2-14-17 at Haltom City Public Library

  • Harry Hall - UTA Write Club 2-23-17. Preston Hall room 210.  They would like our help getting organized

  • Karen - Internal Audit begins in March.  We are looking for experienced volunteers.

     

    Conference News:        

  • Steve - Pitch sessions are up.  The Chart is ready.  Hurry up, because members get a brief window before the pitch sessions are generally announced

     

 

 

Time adjourned: 1910

Total attendance: 40

 

 

 

 

2/1/17 Board Meeting Minutes

 

 

 

Officers         

 

President:                               Brooke Fossey

 

First Vice President:             Rosemary Clement

 

Second V.P.:                          Candice Watson

 

Treasurer:                              Karen Ferrell

 

Secretary:                               David Goodner

 

Director of Special Projects:   Stacy Kuhnz

 

Director of Communications: Brian Tracey

 

Conference Chair: Steve Manning

 

 

 

Absent:  Stacey Kuhnz

 

Members attending: Garry Johnson, Tex Thompson, Jason Myers

 

 

 

 Time Meeting called to Order:  1800 (6:00 pm)

 

 

 

Business:

 

Financial report - Karen Farrell

 

  • $96988.91 in all accounts

  • 10 new paid memberships.  2 new paid provisional memberships

  • Writers Bloc has about $600

  • We just spent $5200 for rent on the rec center.

     

    Social Media report - Brian Tracey

 

  • We are now tracking on Google Analytics

  • 1300 total sessions last month.  600 Organic sessions

  • About 60 visits per day, which is robust for a site like ours

     

    Membership report - Rosemary Clement

 

  • 176 total active members

  • 821 contactable email addresses (which is below the 1000 threshold we're trying to stay under because NationBuilder charges more)

     

    DFWCon report - Steve Manning

 

  • 141 memberships sold so far - about $36,000

  • Online advertising push is about to begin.  $5,000 budgeted

  • Finalizing class line-up with agents

  • Pitch sessions should be ready to assign by next week

  • DFWCon is projected to remain on-budget and profitable

     

    Writers Residency report - Jason Myers

 

  • 3 contestants entered (break even is 45)

  • About 6 weeks to go

  • Advertising push has begun

    • Covered by "Poets & Writers"

    • Will be pushed on Twitter

    • Jason will reach out to various creative writing programs

       

      Writers Bloc report - Tex Thompson

 

  • 35 attendees at the last meeting

  • Aprox 20 people signed up for each of the next three classes

  • Tex is looking for a new "social media ambassador"

  • 5,500 budget for FY 2017

 

 

 

Meeting adjourned:  1902

 

 

 

Dates of next Board meetings:        

 

March 1, 2017

 

April 5, 2017

 

May 3, 2017

 

June 7, 2017

 

July 5, 2017

 

August 2, 2017

 

September 6, 2017

 

October 4, 2017

 

November 1, 2017

 

December 6, 2017

 

January 3, 2018

 

February 7, 2018

 


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