11-1-17

11/1/17 Board Meeting Minutes

 

Officers         

President:                               Brooke Fossey

First Vice President:             John Bartell

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               Leslie Lutz

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Katie Bernet

Conference Chair: Steve Manning

 

Absent: Stacey, Katie

Members attending: 6

 

Time Meeting called to Order:  6:11 pm

 

Business:

 

  • Social Media (Katie):
    • Brooke is going to talk to Katie about tagging blogs (SEO) so that members and those interested in the blog’s subject can find them easier.
    • Our blogs have no graphics except for the DFWWW logo. We’d like to look into adding some visual diversity on the feed. We can use Brooke’s account for Picmonkey for the graphics.
    • George Goldthwaite used to do the copy edits for the blogs, and we need to make sure we have someone who will copyedit them.
    • Membership  (John):   
      • We have 168 members
      • Regarding the number of Workshop members we gain from Writer’s Bloc, 57 of the 290 Writers Bloc members are DFWWriters’ Workshop members.
      • John will work on cleaning up the membership list, merging duplicate member entries, and downloading nation builder data that could be used for conference communication.
      • Nanowrimo:
        • We have filled all our host locations for write-ins for the Four Corners (each point of North Texas).The write-ins occur each day of the week, Monday through Friday, at different locations. Hosts are Candice, Brooke, Stacey, and Tucker (who is doing two locations). We’ve already put out flyers for the write-ins.

 

  • 2018 Conference (Steve):
    • We’ve had our kickoff meeting and will send out invitations out to agents and editors soon.
    • We still haven’t gotten a keynote speaker from the Interabang contact.
    • Challenges: We’ve lost four team members from last year, and Steve has talked to Tom Bont and Pam about joining the team.
    • We talked about a new conference treasurer, and that the job will be simplified by the use of Quick Books
    • We’ve made $17,000 plus dollars, June through October, in ticket sales.

 

  • Writers Bloc: We have a December event, but no location. Tex is stepping back, but she wants Writers Bloc to continue. We will talk at the executive board meeting about what Writers Bloc will do.

 

  • Financial Report: Karen Ferrell
    • Our balance is currently $83,382,06.
    • Karen gave last year’s budget to Brooke for the upcoming board meeting at the country club. $3305 we spent this on the 40th anniversary.

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  • Executive Planning Meeting:  December 3, 2017. There’s a $250 minimum for food and drinks at Las Colinas, so we are going to have it at Texas Star, which has a $100 fee for room, and everyone pays for food and beer.

 

  • Bylaws: We will officially change the VP titles so that they contain a more detailed job description; this way everything we’ve built will continue once we change officers.
    • First VP job: We are considering assigning three events to this title: Writer’s Bloc, Writer’s Bloc, and Nanowrimo.
    • Second VP job: Speaker’s bureau, library liaison. North TX Giving day and the write-ins for Nanowrimo.
    • At the upcoming board meeting, we will discuss making sure each board member has a defined role that is published, in detail.

 

 

  • Elections: Karen’s (treasurer) and Candice’s (VP) positions are up for election. Candice isn’t sure she will run, but Brooke and Karen are not running. Stacey’s position, Director of Philanthropy is also available.

 

  • There is a Workshop Linkedin page on which you can claim your board position.

 

Meeting adjourned:  7:04 p.m.

 

Dates of next Board meetings:        

December 6, 2017

 

11/01/17 GENERAL MEETING MINUTES

 

Officers

President:                               Brooke Fossey

First Vice President:             John Bartell

Second V.P.:                          Candice Watson

Treasurer:                              Karen Ferrell

Secretary:                               Leslie Lutz

Director of Special Projects:   Stacy Kuhnz

Director of Communications: Katie Bernet

Conference Chair: Steve Manning

 

Officer(s) absent:  2

 

 

Treasurer: $83382.06 in our combined bank accounts and PayPal.

Membership Report: 168 active members

 

Writer’s workshop has a LinkedIn page, so you can claim your membership and your board positions there.

 

General Meeting Opening: 7:07

Visitors: 0

New Members: 0

Rejections: 2

Submissions: 1

Acceptances:  Lisa Simons submitted a short story to the Dallas Area Writer’s group and won second place. She will be published in the anthology and received a $100 prize.  

 

Announcements:       

  • For the upcoming write-ins for Nanowrimo, we are using Ihop in Lewisville as a location (Tucker is hosting) from 6:00 to midnight. For more information on write-ins, check our Facebook and Twitter pages, which have the schedule, every day, Monday through Friday.
  • Four spots are opening in December on the board. Second VP, Treasurer, Director of Community Outreach, and President.

 

 

Time adjourned: 7:16

Total attendance: 37

 


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